Industrial Distributor: Invoice Processing & P2P Streamlining
How a multi-branch industrial distributor compressed invoice verification from 18 days to 48 hours and eradicated duplicate supplier billings.
The Operational Problem
Manual 3-way invoice matching was creating 18-day payment cycles, missed early-payment discounts, and frequent vendor disputes across 6 regional warehouses.
DAANAK Root Cause Diagnosis
Root cause was disconnected Purchase Order systems, paper Goods Received Notes (GRN) entered days after arrival, and invoices arriving via unstructured emails.
Process Redesign (Lean Streamlining)
Redesigned the P2P verification flow, introduced strict PO tolerance criteria, and instituted centralized exception escalation gates.
Technology & AI Implementation Layer
Deployed automated invoice ingestion, AI OCR line-item matching against ERP purchase orders, and automated bank disbursement approval chains.
The Measured Outcome
Reduced invoice processing cycle time by 65%, captured ₹18+ Lakhs in vendor early-payment cash discounts, and achieved 100% audit accuracy.
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